Nowadays accessibility is everything and this becomes important for us to have everything in one place. As we all use multiple Email accounts we definitely would like to access these Emails all in one place. There can be some other reasons to not to use a particular platform like Gmail because its web user interface is not so user-friendly or you want to use a single desktop app (Windows 10 provides a desktop app for outlook users). So in this article, I will guide you on how to set up Gmail in Microsoft Outlook so you can manage it all in one place.
Before we start with the step wise guide, I will presume that you already have an account on Gmail and as well as on the Microsoft Outlook. So let’s start with the guide.
Step 1: Modify Gmail Settings:
Open Your Gmail in a browser, Sign in from your Gmail account. After you’re signed In, click on the Settings Icon from the interface as highlighted above.
After clicking the Settings Icon, it will open up a context menu, from the menu click on the Settings option as shown above.
From the Settings pane, choose the “Forwarding and POP/IMAP” option from the tabs as highlighted above. Make sure POP status is disabled. Now click on the Enable IMAP status of IMAP access as highlighted above. Now click on the Save Changes button as shown above.
Step 2: Modify 2-Step Verification
Some of the desktop apps like Outlook doesn’t allow you to sign in with the Gmail account if you’re using 2-step verification to login you’re Gmail account. For that, you can either Turn Off the 2-step verification process or you can generate an app password which will allow you to keep the 2-step verification and let you sign in your Gmail in Outlook desktop app with the generated password.
From your Gmail, click on the Account Icon which will pop up the menu as shown above. Form the menu click on the Google Account button as highlighted above.
From your Google Account page, click on the Sign-in & security option as highlighted above.
If you have set 2-Step Verification Authentication then you can either:
- Click on the 2-Step Verification option as highlighted above.
Now click on the TURN OFF button as highlighted above. This will disable the 2-Step Verification process.
- You can click on the App passwords options, which will generate a password for your Outlook App.
From App passwords, you have to create an app in order to generate its password. Click on the Select app drop down, from the menu click on the Mail option as highlighted above.
Now click on the Select device drop-down option, from the menu click on the Other (Custom name) option as highlighted above.
Now give it a custom name (Outlook Desktop App, just to be specific) and then click on the GENERATE button as highlighted above.
From the Generated app password pane, copy the generated app password from the textbox as highlighted above. Now click on the DONE button to close the pane.
Step 3: Set up Outlook Desktop App
Open up Outlook app from the Windows Start Menu. After the desktop is ready and you’re signed in from you’re outlook account. Click on the File tab as highlighted above.
From the Account Information, under your outlook account click on the Add Account button as highlighted above.
From the Add Account dialog box, Select E-mail Account option, form the E-mail Account, type in Your Name as desired, In E-mail Address type-in your Gmail address that you want to sign in with and most importantly in the password and re-type password fields, paste the generated password that you copied earlier and click Next > Button to connect.
After some time your Outlook app will connect to your Gmail account, after the synchronization process is complete you can see that your Gmail has now been linked with your Outlook apps as shown above.
That’s it! Hope this article helped you in setting up your Gmail Account in Microsoft Outlook. If you have any confussion or faced any difficulty in following the instructions, please let us know in the comment section below.